How to Risk Assess a Report

Who is this article for?

 Users who have been given access to manage a report.

Permission to add a risk assessment is required. 

A key aspect of Ideagen Coruson is the close alignment of modules allowing information and concepts to be shared in different areas of the system. One such area is the ability to risk assess a report from within the Reporting module.

This article will teach you how to perform a risk assessment on a report. It won't explain anything on how to configure risk matrices, projects or hazard identification (please see the Risk module articles for more information that) and instead this article focuses on the process of risk assessing an individual report.

As there are multiple ways to perform a risk assessment on a report this article is split into 3 sections so that you can review the steps relevant to how to you are using the risk functionality: 

1. Manually Add a Risk Assessment
2. Apply a Standard Event Template
3. Further Reading

Reminder: A risk assessment is generally used to identify the likelihood and severity of an undesirable event taking place, often taking mitigating action to prevent the occurrence. However a report is generally used to manage an event that has taken place. Therefore a risk assessment is good practice to ensure the impact of the event is properly assessed across the organisation.. 

 1. Manually Add a Risk Assessment

There is no limit to the number of risk assessments that can be added to a report and you may find yourself performing a variety of risk assessments based on the nature of the report itself.

Example: Although it is good practice and should be adopted by all organisations, businesses that are ISO 14001 certified will need to closely monitor their environmental impact. In this scenario it would be good practice to have an environmental impact matrix which can be used to risk assess how this event affects the world around us. Another matrix may assess employee safety, etc. 

How to do it:

1. Open the report you need to assess.
2. Go to the 'Evaluation' tab.
3. Click the   button in the Risk Assessments section.
4. Select the risk matrix you want to use.
   
   
5. Choose the required severity and likelihood for the event.
   
   
6. Click the [Add] button.

No risk matrices available? If you don't have any matrices available then your administrator has not configured the matrices to be available. Please refer to the Risk module articles for further information.

2. Apply a Standard Event

Think of a standard event as a template. If certain events happen frequently you may want to classify them and risk assess them quickly. This is where a standard event comes in as you can select your template and the risk assessment and classifications will automatically be applied.

How to do it:

1. Open the report.
2. Click the action button   and then select [Apply Standard Event].
3. Choose the required standard event.

Any risk assessments or classification values will the appear in the appropriate section in the report Evaluation tab.

Further Reading

• How to Classify and Categorise a Report
• How to Find Potential Duplicate Reports